Claim category - Mileage claim
Postcode entry mileage
On selecting the mileage category that is relevant to your expense. Mileage will be calculated by a rate that is pre-defined in the system. This can be based on whether the car is private, company owned, petrol, diesel or LPG. You will have already selected this when you set up your vehicle.
If you only have 1 active vehicle on the system this will automatically be selected and you will go through the the mileage entry screen. If you have more than 1 vehicle active you will be required to select which vehicle the journey was made in.
On this screen there are buttons for your Home and Work postcodes to speed up entry. You can then enter the post code of the place you travelled to, this field is mandatory and used to obtain the mileage calculation. The postcodes entered will the build up with the associated mileage.
The option button as highlighted on this screen is used to switch between Miles and Kilometres entry for claimants in different countries and also shortest and fastest calculation method.
The button highlighted below is used to show any deductions on the mileage entered.
Mileage deductions will be displayed if the system has been configured to deduct your home to base or to calculate the shortest distance.
The button highlighted below is used to show any additional mileage used on the entry of the mileage.
The total distance is the mileage that will be used to reclaim your expenses for the journey.
Calculation method provides the option to calculate the journey via the shortest or fastest route.
Click on Next to enter the final claim details.
Direct entry mileage
Mileage claims can also be entered by using direct mileage, this means that the number of miles can be entered to create any claim lines rather than inputting postcodes.